Welcome at HKU University of the Arts Utrecht (HKU). This page will help you prepare for your arrival.

Your contact person

The Human Resources (HR) department will appoint an HRM officer from to deal with the recruitment of a new employee or guest employee. This person is your first point of contact and can be reached at

How does it work?

As soon as you have come to an agreement with the head of the department you are going to work with, you will be contacted by your HRM Officer.

The HRM Officer will assist you in completing a questionnaire to determine which type of residence permit you need in order to work legally in the Netherlands. All further steps in the process will be based on this questionnaire.

The completed questionnaire will be sent to our HRM department, so they can draw up your contract and look into the type of permit you are going to need.

Visa / permit procedure

There are different types of residence permits, and HKU will determine which type you require. In order to obtain a residence permit for work, you will have to meet several criteria. Different criteria apply to each type of residence permit.

Residence permit
As soon as we have determined the type of permit you need, we will send you an e-mail with a list of all the documents required. Please note that you will need to print out the documents and use a pen to complete them.

Work permit
In most cases a work permit is part of the application procedure for a residence permit. On receipt of your documents, the HRM Officer will send the application to the IND (Dutch Immigration Services). On the basis of all the documents, the IND will determine whether you meet the criteria for a residence permit.

For your residence permit you will need copies of your highest completed degrees and certificates and include didactical certificates. These will have to be recognized and translated in Dutch or English.

Please check the IDW website if you need recognition of your diplomas or profession. For translation you may use a translator that is certified to provide legal translations. In Utrecht you can contact Textware translation agency. Copies of your translated diplomas will also be put in your employee dossier at HKU.

Important documents

Please note that you will need to bring the following documents:

  • Passport
  • Legalized (certified) birth certificate (translated into English, Dutch, French or German)
  • Legalized (certified) wedding certificate (if applicable)

  • Legalized (certified) diplomas and certificates translated into English or Dutch

Things to take care of

(in this order)

1. Contract
2. Residence permit
3. Housing
4. BSN number (Dutch social security number)
5. Dutch bank account
6. Dutch health insurance
5. Application for tax deduction